QuickBooks Payroll Bulletin | June 2007

Direct Deposit Paychecks: How to Edit or Void

If you want to change direct deposit paychecks after you've sent them, you must first void the paychecks you already sent and then create new paychecks. Do not edit the paychecks that you already sent, because doing so will prevent the voiding from being successful. If the paycheck was issued in a previous quarter or year, you must amend your payroll tax forms when you void the paycheck and issue a new one.

Before the Direct Deposit Deadline

To edit or void paychecks before 5 P.M. Pacific time, two banking days prior to the paycheck date:

  1. Make a backup copy of your company file.
  2. From the Employees menu, select Edit/Void Paychecks.
  3. Enter a date range in the Show Paychecks from/through fields and press the Tab key to display the paychecks in the selected date range.
  4. Select the paycheck you want to void.
  5. Click Void.
  6. Read the information displayed. If you agree, type yes and click Void.
    After you void the paycheck, a notation is included in the Memo field and the net amount of the check is 0.00.
  7. Go to the Employees menu and then select Send Payroll Data to send the voided check to Intuit.
  8. If you need to replace the check, create the new paycheck and then follow the onscreen instructions.

After the Direct Deposit Deadline

After 5 P.M. Pacific time, two banking days prior to the paycheck date, there is no way to prevent the funds from being credited to the employee's account. You might, however, be able to reverse the direct deposit if you submit the request within three business days of the deposit date. If you want to attempt to reverse the direct deposit, enter your request at www.quickbooks.com/callme and an agent will contact you to walk you through the necessary steps. Assisted Payroll customers should begin the request for a direct deposit reversal by downloading the form available at www.payroll.com/reversal and following the instructions on that Web site.

Please be aware of the following:

  • Intuit cannot guarantee that the funds will be recovered.
  • If the entire amount of the direct deposit is not available in the employee's account, the reversal will be rejected and no funds will be recovered.
  • You will be charged a $50.00 direct deposit reversal fee, whether or not the funds are recovered.

QuickBooks Payroll Bulletin
Editor: Lise Quintana
Publisher: Intuit
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